Dashboard, Refresh and Recent Maps
Recent maps section appears only when you login. Additionally, you can go back to
it later by clicking on the “Dashboard” button (the default dashboard with recent
maps and templates is shown). You can refresh the user space by clicking on the
"Refresh" button.
My Maps and Collaborated Maps
All maps where you are the map creator are found in "My Maps" folder
and have orange border, regardless they are published or not.
All maps where you are collaborator or viewer are found in "Collaborated Maps"
folder and have blue border, regardless they published or not. All public maps where
you are not owner, collaborator or viewer have green borders.
Above each map its name is shown and below "Map Info", "Export" "Send Map" and "Delete"
buttons exist. By clicking on each one, appropriate pop-up window appears.
Public Maps
In "Public maps" all published maps can be found. By clicking on
a public map, a map space is opened and you can see the published map with limited
privileges. You are allowed to export public maps as image or .rtf file.
Templates
In "Templates" folder several predefined templates exist which
by click on them can be opened and modified to your needs.
Desktop Maps
"Desktop Maps" and "Public Desktop Maps" are the
folders were you upload the maps created with the desktop version of Seavus DropMind™.
The desktop maps that you wish to be available on your web account you can upload
to these folders using the "Integration" menu in the desktop version of Seavus DropMind™.
Folders
You can organize your maps by creating folders of related mind maps. "Folders"
are placed starting from the oldest created ending with the newest created. The
folder can be renamed by a longer click on it, simply by editing the map name. Maps
found in folders are shown in the centre of the screen by clicking on a folder shown
in the folder-tree menu.
Multiple maps in map space
Create multiple mind maps in one map space. You are able to create unlimited number
of multiple non-related maps on one map space. You are able to relate any part of
one map with any part of some other map. This is enabled by the drag and drop functionality.
When whole map is being related to some topic by dragging the Central Topic, the
whole map became subpart of another map. When two maps collide, they are moved in
a way that there is a space for each map.
Full Screen, Create New, Open, Save Map
Create multiple mind maps in one map space. You are able to create unlimited number
of multiple non-related maps on one map space. You are able to relate any part of
one map with any part of some other map. This is enabled by the drag and drop functionality.
When whole map is being related to some topic by dragging the Central Topic, the
whole map became subpart of another map. When two maps collide, they are moved in
a way that there is a space for each map.
Full Screen
If you click on the logo in the upper left corner, you will be able to work on your
map within full screen mode. If you click again on the logo or on the ESC, you will
exit the full-screen mode. You can use all the map functionalities in the full-screen
mode, except writing and editing text, due to Microsoft security issues.
Create New Map
If you click on the "New" map button, you can create new default
map. When you create new map, the "General" section from "Map Info" is shown where
you can write some map information. If you enter map name in the "Map Info", the
new map is created with central topic with named same as your map. You can also
close the window without writing anything. In the center of the map the main topic
is shown. Inside the topic a default text "Central topic" exists if you do not state
map name.
Open Map
If you click the "Open" map button from map space, a pop-up window
appears with the folder structure containing all maps from user space. Here, you
can choose which map to open. The selected map is opened in the map space in a new
tab.
Save Map in History
Maps are automatically saved by default. When you log off from the application or
close a map, the modifications you've made are auto-saved.
If you click the "Save" map button, you will save the current map
version in History, so you will be able to get back to this map version whenever
you want in the future.
Save Map as Template
When you click "Save As Template" the current map will be save
in the Templates folder. The map will be available to you in this folder and you
my use it as a base for creating new maps.
Import Map
If you click the "Import" map button, you will be able to import
maps created in other mind mapping application. Import maps are supported from the
following applications:
- 1. FreeMind;
- 2. Mindjet MindManager®
- 3. XMind
- 4. Desktop
Seavus DropMind™
- 5. Microsoft Word.
Export Map
If you click the "Export" map button, the current opened map will
be exported, in the following formats:
- 1. As Image;
- 2. As RTF file (test outline
of the map for Microsoft Word .rtf);
- 3. As Seavus DropMind™;
-
4. As PDF;
- 5. As HTML;
- 6. As
XML;
- 7. As FreeMind.
Send Map
By clicking on the "Send Map" button, you can send the currently
opened map as email attachment to the recipient of your choosing.
You can write the email address of the recipient or you can choose a contact from
your Map Community.
The Map can be sent as:
- 1. Seavus Desktop DropMind™ map (*.dmm)
- 2.
RTF file (test outline of the map for Microsoft Word .rtf);
- 3.
Image file (*.jpg);
Print Map
If you click the "Print map" button, a pop-up window appears with the following
options divided in to two sections:
All map space:
- Print all – Prints all created space maps;
- Fit to screen – Automatically
resizes the pages to fit on a single page
Subtree:
- Print Subtree – Prints the selected topic and its subtree;
- Fit Subtree to
screen – Automatically resizes the Subtree page to fit on a single page
- Export
Map as *.XPS file
Format Painter
Format Painter is used if you want to apply topic formatting from one topic to another.
Select the topic with desired formatting, click “Format painter” button and then
click the topic you want formatting to be applied to.
Map History
By clicking on "History" button, a pop-up window appears showing
you when and by whom a map version was saved. By clicking on each of them, you can
get back to the particular map version.
Several options are available when you view map version: zoom map, expand/collapse,
focus, move background, find on map, navigate, centre map, Print and Export.
When map creator clicks on a map version she/he is asked to choose between one of
these 4 options:
- 1. "View" - Map version is opened in a new tab. Several options are available when
you view a particular map version: zoom map, expand/collapse, focus, move background,
find on map, navigate, centre map, Print and Export.
- 2. "Save as new" - Save the selected map as new map. The chosen map version will
be automatically created and saved as completely new map. Note: Presentation, History
and Map Info are empty. When map creator clicks this option, new tab is opened.
- 3. "Restore" meaning you can get back to the particular map version while deleting
the latest map versions. Note: Presentation mode is shown in its 'last' state independently
from the map version. The restored map version is shown on the screen. If there
are people working on the newest map version in the moment when a map version is
restored, a message will appear in pop-up window alerting them: "The newest map
version was just deleted by the map creator. In a moment you will be redirected
to the most recent map version available." The restored map version will be shown
to the users and the map will be free for locking (independently whether it was
locked by someone before restoring).
- 4. "Delete" - Delete the selected map together with the earlier ones. Meaning, this
map version and all older versions than the selected one will be deleted.
Publish
You can publish your maps and integrate them into web sites or blogs. By clicking
on the "Publish" button, the "Map Info" pop-up window appears focused
on the "Publish" tab.
Once a map is published, when there are same map modifications, they are automatically
updated, and the published map version is always up-to date. Only the registered
users in the Seavus DropMind™ application can view the published maps. They
are found in the "Public Maps" folder in user space.
Another option in this section is to receive map alerts as direct messages to your
Twitter account. By enabling it you will be up-to-date with all changes that your
collaborators have made on the map directly on your Twitter account.
This can be enabled by selecting the check box "Allow twittering from this map".
This functionality should be enabled for each map you want to receive notifications
from. A prerequisite for using this functionality is to become a DropMind follower
on Twitter.
New Presentation
Present different parts of your maps with minimum distraction. By clicking on
"Presentation" button, a pop-up window appears asking you to name your
presentation.
Each presentation is shown with additional information: name of the user who has
created it, date and time when it was created and when it was modified. For renaming
you click on the appropriate button and the field where the map name is written
becomes editable. You clicks "Enter" button form keyboard in order to save the new
map name, or simply click aside.
Take Snapshot
In order to create a slide, you have to select a topic (one click on the topic)
and click "Take Snapshot" button. The slide is created like this: The selected topic
and its subtopics are in focus, while the rest of the map is out of focus. When
creating presentation, map is always in focus mode. All slides taken as snapshots
are shown as thumbnails starting from the first taken slide, ending with the last
one.
Generate Presentation
You can generate presentation with a single click. By clicking on "Generate
Presentation" button you get presentation slides from your map. If
there are already existing slides, the generated new slides are put after the existing
ones. You can use this button many times. You can create as much as slides you want
until the space limit is touched. The "Stop" button will end the
automatic generation process.
By clicking on the "Slideshow" button, a full screen appears, showing
the presentation slides. You can navigate through the slides by clicking "Next Slide"
and "Previous Slide". To exit the slide show, you should press "Esc".
By clicking the "Save" you can save your created presentation on
your space or "Export" it as a .zip archive and .ppt presentation.
Find on Map
The "Find" option in the top menu will provide you with ability
to find words or phrases within your maps. By entering word(s) in the alphanumerical
text field in the top menu and clicking "Find" button, the topic where the searched
word(s) appear will be selected. If you continue to click on "Find", all the topics
where the word is found will be shown. All signs (space, punctuation marks) count.
If you have added tags to your maps, you can search by entering the map tags, also.
Map Info
By clicking on the "Map Info" button in the General tab
you can access the basic information about your map.
The "General" tab includes the following fields:
- 1. "Name", where you can enter a map name.
- 2. "Description",
where you add further information to describe your map in details.
- 3.
"Save in folder", allows you to safe your map in particular folder, if
you have previously created some. You can choose from existing folders from the
drop-down list.
- 4. "Tags", allow you to add tags to your map, or choose from already
existing tags from the drop down list.
- 5. "Key topics" field
is automatically filled with names of the key topics, if you have previously made
any key topics within your map;
- 6. "Created by" field shows
the name of the creator of the map;
- 7. "Created on" field shows
the date and time when the map was created;
- 8. "Last modified by"
field shows the name of the person who last edited and auto-saved the map.
- 9.
"Last modified on" field shows the date and time when the map was
last modified.
Outline
When you click on the "Outline" button, a new vertical window will
open in the right section of the map. You can edit the names of the topics in the
outline window by double clicking on them. The changes are automatically shown on
the map, and vice versa, all map changes are shown in the outline window. One click
selects the row.
The central topic is the title of the outline. The main topics are heading 1 and
so on, starting from the topic which is first created and ending with the latest
one. If there are other maps (central topics) they are shown after the first map,
represented with the same logic. The map where the selected topic is, is the first
map. Floating topics are written at the end of the outline, as heading 1. The callout
topics, are shown one level below the topic where they are callout topics.
Advanced Search Menu
When you click on the "Advanced Search Menu" button, a new vertical window will
open in the right section of the map in front of the right menu. The "Show Advanced
Search Menu" button becomes clicked. When you click on it again, or you click on
the "x" in the upper right corner of the outline window, the window is closed.
You can define your Search, by entering all or part of the words, exact phrase
and choose from drop down list the Topic Type you want to search through:
All Topics, Main topic, Subtopic, Floating Topic, Callout
Topic.
Navigator
The map "Navigator" presents a 'Bird View' of your map which shows
the whole available space where you can move the map. Here, the map is shown proportionally
to the whole available navigator’s space. A visual mark in form of rectangle shows
you what you are looking for on the map in the moment. You can move the rectangle
with drag & drop everywhere you want in the available space shown in the navigator.
Whole map space can be zoomed by sliding the zoom level from the zoom slide
bar that appears right below the navigator. By sliding, the map will
be appropriately zoomed in or out appropriately. Also you can write the zoom % in
the numerical filed.
Insert Topic
Right below the "Navigator" section, the "Insert Topic" section
is placed and includes 6 options:
- 1. Insert Sibling;
- 2. Insert Subtopic;
-
3. Insert Central;
- 4. Insert Floating;
-
5. Insert Callout;
- 6. Key Topic;
- 7.
Insert Relation;
- 8. Insert Boundary;
-
9. Insert Parent, and
- 10. Remove;
Insert Sibling Topic
Sibling topic refers to a same level topic. You can add as much sibling topics as
you want. By clicking on the "Sibling" button, a new sibling topic
is added and you can start writing immediately inside. First level topics are symmetrically
placed left, right, above and below the central topic. The map will be invisibly
divided in 4 spheres with different colors. When you drag&drop topic to another
map sphere, it will take the appropriate color from the sphere if it has the default
map color. If you assign custom color to that topic, regardless where the topic
is placed, it won’t change its color.
Insert Subtopic
By clicking on "Subtopic" button, new subtopic is added and you
can start writing immediately inside. You can add as much sub-topics as you want.
Insert Central Topic
By clicking on "Central" button, new central topic is added and
put in centre of the screen, allowing you to create new map, unrelated to the previous
maps created in the Map Space. The other maps are accordingly moved, where there
is an empty space.
Insert Floating Topic
The "Floating" button allows you to add a topic in the map that
has no relationship to any other topic. It has the same properties as any other
topic. A floating topic is created also on a double click on an empty space of the
map where it will be placed. Sibling and subtopics can be added to floating topics.
You can move the floating topic wherever you want; or, you can move it to another
topic in the map, so that it will become sub-topic and will no longer be floating
topic.
Insert Callout
Callout topic is a descriptive topic and has the same properties
as any other topic. It can be added to any topic. By default, it is placed above
the selected topic. Also, you can add callout to external relationships when it
is placed in the centre of the relationship.
Insert Key Topic
You are able to label a topic as a key topic. These key topics
are the key points in the map. These topics are uniquely differentiated by the other
topics by the border. They have 'bolder' border. Every topic (central, floating)
can become key topic. You can click on the same button if you want to make a key
topic as normal topic.
Insert Relationship
The "Relation" button allows you to put an external relationship
between two different topics. The form and the color of the relationship line can
be changed in the Object tab of the Formatting section.
Insert Boundary
You can add boundaries by clicking on the "Boundary" button. The
form and the shape of the boundary can be changed in the Object tab of the Formatting
section.
Insert Parent Topic
If you want to insert a parent topic between two topics, select the topic to which
you want to add a parent and click on the "Insert Parent Topic"
button. Parent topic will be added between the selected topic and the topic which
was directly attached to the select one previously.
Remove
Every topic can be deleted including the central topic. If you want to delete topic
which has sub-topics, all its child topics are also deleted. The same applies when
a central topic is deleted - the whole map is deleted. You can delete topic by clicking
on the "Remove" button.
Topic Elements
Add different elements to topics to gain maximum benefits of consolidating information
from multiple sources and store data in a single place.
The "Topic Elements" section is placed right below the "Insert
Topics" section and includes 4 options:
- 1. Notes;
- 2. Hyperlinks;
- 3.
Attachments;
- 4. Task Info;
- 5. Date&Time.
Notes
By clicking on the "Notes" tab you can add topic notes. The icon
for notes will be put below the text in the topic in the down right angle.
Text in notes can be formatted by font style, font size. The chosen formatting will
be applied to the whole text in notes. You can add as menu characters as you want
in notes.
Hyperlinks
You can add as many hyperlinks as you want to any website, by clicking on the
"Hyperlink" tab. Hyperlinks are shown as list in the hyperlink section
in right menu. You can delete the hyperlinks by clicking on the "x" icon next to
each hyperlink in the hyperlink list.
You can add interlink to any existent map in the map folders in the user space by
clicking on the "Hyperlink" tab and then clicking on the "Add map
link" button. Icon for interlink will be put below the topic text. By clicking on
"Add map link" button placed in the left lower part in hyperlink tab, you will be
taken to the "User Space" from where you can select the desired map which you want
to be interlinked with the current topic. If you click on the interlink icon in
the topic, the interlinked map opens in a new tab.
Attachments
You can add attachment(s) to any topic by clicking on the "Attachments" tab. To
add an attachment first you will need to choose the location of the attachment by
clicking on the "Browse" button. By clicking on the "Upload" button placed below,
or by clicking on "Enter" key, the attachment will be added to the list below. You
can add as much attachments per topic as you want (note: this depends on the storage
space you have).
Task Info
As part of "Topic Elements" (Right Side Menu) you can add task properties to the
topic. After you click "Task Properties" button, a box will appear with Task variables:
- 1. Start Date
- 2. End Date
- 3. Duration
- 4. Resource
-
5. Priority
- 6. Complete.
And two options:
- 1. Show Task Information
- 2. Show years in dates
Date/Time
You can add date and time to the topics. When you click on the "Date/Time"
button a calendar will appear which allows you to chose the date and time that you
wish to apply to the topic.
Topic Visuals
Decorate your mind maps and empower creative thinking. A picture saves thousand
words. The "Topic Visuals" section is placed right below the "Topic
Elements" section and includes 3 options:
- 1. Icons;
- 2. Images;
- 3. Placement.
Insert Icons
You can add icon(s) to any topic by clicking on the "Icons" button. Icons help you
to organize maps using visual content defined in a dynamically updated legend. You
can add icons provided in the Icons gallery. There is no limit in number of icons
per topic.
Images
You can add images to topics by clicking on the "Images" tab. There are 3 options
for adding images to topic:
1. From Image Library;
2. Upload your Own Image;
3. Search Online (Live and Flickr®).
4. Add image from URL
Placement
By clicking on the "Placement" tab, you can place image\icon under,
above, before or after the text. Image\Icon is centered accordingly to the text
and images\icons in topics.
Formatting
The "Formatting" section is placed right below the "Topic Elements"
section and includes 4 options for formatting:
- 1. Text;
- 2. Topic;
- 3.
Objects;
- 4. Map; and
- 5. Numbering.
Text
You can format the topics text if you click on the "Text" tab.
Here, you can choose between different text formatting options:
- 1. Font Family;
- 2. Font Size;
- 3. Font Style; and
- 4. Font
Color;
The chosen text formatting is immediately applied to the topic which you've selected.
Whenever a topic is selected, its formatting is shown on the menu.
Topic
You can format the topics shape by clicking on the "Topic" tab.
Here, you can select the desired topic shape from different available shapes and
you can choose between different shapes formatting options:
- 1. Topic fill colors;
- 2. Topic border color; and,
- 3. Relationship
color (regular relationship between topics and their sub-topics).
The chosen shapes' formatting is immediately applied to the topic which you've selected.
Moreover, you can choose your preferred tie shape from the following:
- 1. Curve;
- 2. Straight;
- 3. Elbow; and
- 4. Angle.
After you format your topic as you wish, you can save to as a topic style to the
library for easy re-use. The save topic style can be applied to any selected topic
with topic font, shape and color, alignment, size and margins, and subtopics layout.
Objects
In the Objects tab you format the Line between the topics and the topic boundaries.
You can change the following characteristics of the Line by selecting the desired
option in the menus:
- 1. Color;
- 2. Weight;
- 3. Pattern
You can change the following characteristics of the Boundary by selecting the desired
option from the menus:
- 1. Color;
- 2. Shape;
- 3. Transparency (from the slider).
Map
If you click on the "Map" tab, you can edit the map background color from the color
palette. You can change the color of the whole map by choosing a color to apply
to the whole map form the "Map" tab. In case of multiple maps, color is change only
to the selected map. Color is applied by the following rule: central topic has the
white color (always), level one has darker color, level 2 lighter and level 3 the
lightest (the other levels have the level 3 color) depending on the map color chosen
from the menu.
You can also add images to the map, which will be positioned behind the topics.
The transparency of the image can be adjusted by moving the transparency slider.
You can change the position of the image in the tile options menu.
Numbering
The last tab of "Formatting" section is "Numbering". With this functionality, you
can add numbers or letters in front of the content in each topic. You can also choose
the numbering scheme from a predefined set of options:
- - 1, 2, 3
- - A, B, C
- - a, b, c
- - I, II, III
- - i,
ii, iii
You can also specify the depth to which the numbering will be applied, from 1 to
5. With the "Clear" button, you can remove the numbering. The "Numbering" functionality
is applied with the "Numbering" button.
Map Layout
The "Map Layout" section is placed right below the "Formatting"
section and includes 8 options:
- 1. Balance;
- 2. Center;
- 3.
Sort;
- 4. Expand/Collapse;
- 5. Fit to
Screen;
- 6. Branches;
- 7. Branch Alone;
-
8. Layout;
- 9. Details; and
- 10.
Filter.
Balance
If you click on the "Balance" button, the topics will be automatically
distributed left, right, up and down symmetrically placed in position to the main
topic to visually balance the map.
Center
If you click on the "Center" button, the main topic (and whole
map appropriately) is automatically placed in the center of the screen. The map
is not balanced, only centered. In case of multiple maps in a map space, the selected
map is placed in the center of the screen, and the other map(s) are moved accordingly.
Sorting
If you click on the "Sorting" button, the first subtopics of the selected topic
are re-ordered by the time when they were created. In the right and left map sphere,
the oldest created topic is placed at the top and the newest at the bottom. In the
top and bottom map sphere, the oldest created topic is placed on the left and the
newest on the right side. Sorting option does not apply to the central topic and
floating topics.
Expand/Collapse
Expand or collapse button is appropriately changed. If a selected topic is expanded
at the moment, when selected, in menu the "Collapse" button is
shown. When selected topic is collapsed, the "Expand" button is
shown in "Map Layout" section. The topic is expanded or collapsed
on a button click, accordingly. When central topic or floating topic is selected,
only the first level topics will be shown when the map is collapsed and all level
topics will be shown when expanded. By default, when central topic is selected,
"Collapsed" button is shown. Only when you collapse map from central
or floating topic, the button will be changed to "Expand".
Focus
Click on the "Focus on Topic" button and the selected topic will
be more visible, i.e. the view will be focused on the selected topic.
Fit to map
By clicking on this button from menu, the whole map shall be shown on the screen.
The map is accordingly zoomed in or out to be fitted on the screen.
Branches\Branch alone
You can select a topic and its sub-topics, this option will enable you to see only
the selected topic and its sub-topics on the map. All the other topics including
the central topic will be hidden. The only shown branch will be the selected one.
By clicking on the Show all branches you will return to the previous
view, i.e. the whole map will be shown again.
Layout
To change a map layout means to change the organization of the topics around. Click
on the map and select some of the map layouts given in the "Formatting" section.
You can select some of the following map layouts:
- 1. Four sphere layout;
- 2. Map;
- 3. Left Map;
- 4. Right Map;
-
5. Organizational Chart;
- 6. Org Bottom; and
- 7. Org Top.
Details
When you click on the "Details" button you will be able to choose
the level of the detail on the map. Level 1 detail will present only the central
topic and the main topics, all the other child topics and sub-topics will be collapsed.
You can chose to level detail 5 and you can again expand all levels of the topics
by clicking on the all levels option from the menu.
Filtering
With this feature you eliminate the need to delete topics that are not currently
of interest, but remain valid map content. To filter some topics, select a set of
topics and then click show selected topics button to show you can also filter topics
based on their properties: notes, hyperlinks, attachments, or task info, if you
choose "Power filtering" button. To reset the filtering, click "Clear Filtering"
button.
Map Alerts
The "Map Alerts" section provides you information about the changes
which happened on your created and collaborated maps as text notifications.
Map Status
There are two modes in which you can see the map: "View Changes"
and "Back to Map" mode. The "View Changes" mode is when you see
the changes that had happened on the map. When you want to go to the normal mode
of the map, where collaboration takes place, click on the changed "Back to Map"
button.
Share Map
You can invite others to collaborate on, or simply view your map, by clicking on
the "Share" button. There are two sections: to invite users to
collaborate on your map and invite users to view your map. After sending invitations,
all users are listed in the appropriate boxes "Collaborators" or "Viewers". Collaborates
can work on and edit the map, while viewers are only allowed to view the map changes
and has the privilege to zoom map, navigate map, expand/collapse, print, move background,
focus, export map, view map versions from history and view presentations. Viewers
can save maps in their own folders and can write their own map tags.
Collaborate
Your invited collaborators can edit the map whenever they want. In order to start
editing, you or your invited collaborators should lock the map by clicking on the
"Lock" icon in the bottom menu, so that the other users can not
edit it in the same time. At the time when map is locked, the icon for locking is
closed, only the user who has locked the map can click it in order to unlock the
map. After a map is free for editing (unlocked), the first user who clicks the lock
button, locks the map for editing. Everyone knows who has locked the map for editing,
by looking in the dropdown list showing who is currently on the
map. The user which name appears in the visible field, when list is not opened,
has locked the map. If no name appears there, no one has locked the map. Users will
be able to see the exact movements and changes that the user who has locked the
map makes.
Gtalk Chat
Gtalk chat is implemented in the application. You click on the
"Chat" button in order to view and use the chat console which is open in a pop-up
window outside of the map space.
Google, Live search, del.icio.us and Wikipedia search
Four buttons, Google, Live search, del.icio.us and Wikipedia, exist, which by clicking,
search the word or phrase written in the selected topic. When "Google" button is
clicked, a new pop-up window showing the search results is opened inside the application.
The same applies for "Live" search. Delicious is opened in a new tab/or window,
according to your settings. The same applies for "Wikipedia" search.
When you open Google search pop-up window, a list with limited 32 search results
is shown. When you click on a search result, it is opened in a new tab or window,
according to your settings. If you click "More Results" link, Google search results
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settings.